Privacy Policy

PVO EXPEDITIONS: PRIVACY POLICY

Last updated: 25/07/2026

This Privacy Policy explains how PVO Expeditions collects, uses and protects personal data when you use our website, contact us, book an event, join a Sail to Explore experience, or take part in a PVO Expeditions activity.

PVO Expeditions is a Danish non-profit association based in Denmark.

Organisation: PVO Expeditions
VAT / CVR: DK44768321
Contact: info@pvoexpeditions.com
Website: pvoexpeditions.com

By using our website, contacting us, booking an event or joining an activity, you acknowledge that we may process personal data as described in this Privacy Policy.

  • WHAT INFORMATION WE COLLECT

We may collect the following information:

Name
Email address
Phone number
Booking details
Payment status
Event attendance information
Emergency contact information, where needed
Dietary, medical or safety-related information, where needed for participation
Cabin planning or crew balance information, where relevant
Messages or information you send to us
Photos and videos taken during PVO Expeditions activities
Website, cookie or usage information, where collected by our website, booking platform or service providers

We do not intentionally collect more personal information than needed for the activity, booking, communication or safety purpose.

  • HOW WE COLLECT INFORMATION

We may collect information when you:

Visit our website
Contact PVO Expeditions
Book an event or activity
Complete a checkout form
Join a Sail to Explore event
Join a PVO Expeditions activity
Subscribe to updates or communications
Communicate with us by email, form, social media or messaging apps

Some information may also be collected through third-party platforms we use, such as booking platforms, payment providers, website tools, email tools or analytics services.

  • WHY WE USE YOUR INFORMATION

We use personal information to:

Manage bookings and payments
Confirm places on board
Plan cabin setup and crew balance
Communicate practical information before and during events
Manage safety, dietary or medical considerations
Send joining details, packing lists and updates
Provide customer support
Improve our events, website and communication
Share updates, where you have agreed to receive them
Comply with legal, accounting or safety obligations
Document and communicate PVO Expeditions activities through photos, video and storytelling

  • LEGAL BASIS FOR USING PERSONAL DATA

We process personal data where it is necessary to manage your booking, provide the event or activity, communicate with you, meet legal obligations, protect safety, or pursue legitimate organisational interests.

For health, medical, dietary or safety-related information, we only ask for information that is relevant to participation and safety. You decide what to share, but not sharing relevant information may affect whether we can safely confirm or manage your participation.

For marketing emails, we only send them where we have permission or another lawful basis to do so.

  • SAIL TO EXPLORE BOOKINGS

For Sail to Explore events, we may collect information needed to manage small-group sailing experiences.

This may include booking details, phone number, cabin planning information, crew balance information, dietary or safety-related information, and any other information you choose to share before or after confirmation.

We use this information to confirm places on board, plan the crew setup, manage safety and communicate practical details.

  • PAYMENT INFORMATION

Payments may be handled through third-party booking and payment platforms.

PVO Expeditions may receive booking and payment status information, but we do not normally receive or store full payment card details.

Payment providers process payment information under their own security and privacy terms.

  • PHOTOS AND VIDEOS

Photos and videos may be taken during PVO Expeditions activities and used for communication, storytelling, documentation and promotion.

If you do not want to be clearly featured in photos or videos, please tell us before the activity.

We will try to respect this where practical, but you may still appear incidentally in group settings, boat scenes or background footage.

  • WHO WE SHARE INFORMATION WITH

We may share personal information with trusted service providers where needed, including:

Booking platforms
Payment providers
Website providers
Email and communication tools
Event crew, skipper or operational partners
Insurance, legal or accounting advisers, where needed
Authorities, where required by law

We only share information where it is necessary for the relevant purpose.

  • INTERNATIONAL TRANSFERS

Some service providers may process data outside Denmark or the European Economic Area.

Where this happens, we rely on appropriate safeguards required by applicable data protection rules.

  • HOW LONG WE KEEP INFORMATION

We keep personal information only for as long as needed for the purpose it was collected.

Booking, payment and accounting information may be kept for the period required by law.

Event and safety-related information is kept only as long as needed for event management, safety, record keeping or legal purposes.

Marketing contact information is kept until you unsubscribe or ask us to remove it.

  • COOKIES AND WEBSITE TOOLS

Our website may use cookies or similar tools to make the website work, understand website use, improve communication or support marketing.

Where required, you may be asked to accept or manage cookie preferences.

You can usually control cookies through your browser settings.

  • YOUR RIGHTS

Depending on applicable law, you may have the right to:

Ask what personal data we hold about you
Ask us to correct inaccurate information
Ask us to delete information
Ask us to limit how we use your information
Object to certain uses of your information
Withdraw consent where processing is based on consent
Ask for a copy of your data
Complain to the relevant data protection authority

To exercise these rights, contact us at: info@pvoexpeditions.com

  • SECURITY

We take reasonable steps to protect personal information from loss, misuse, unauthorised access, disclosure or alteration.

Only people who need access for operational, safety, communication or legal purposes should access personal data.

No online system is completely secure, but we aim to handle personal data responsibly and carefully.

  • THIRD-PARTY LINKS AND SERVICES

Our website and event pages may link to third-party websites or platforms.

PVO Expeditions is not responsible for the privacy practices of third-party websites or services.

  • CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time.

The latest version will be available on our website or booking platform.

  • CONTACT

For questions about this Privacy Policy or how we use personal data, contact:

PVO Expeditions
Email: info@pvoexpeditions.com
Website: www.pvoexpeditions.com